Consulting — Regulatory Document Authorship
Documents that pass.
Not just documents that exist.
We draft aviation regulatory documents — PSA, SMS, ISMM, CBTA, DGM — built to satisfy auditors, authored by practitioners who work inside the same regulatory framework you operate in.
The real cost of getting it wrong
Most regulatory documents fail audits — not because they're dishonest, but because they're generic.
A template PSA or SMS manual tells an auditor nothing about how your operation actually works. That gap is where findings are written.
Your team doesn't have time
Compliance officers are already managing operations. Writing a 200-page ISMM from scratch on top of that is a 6-month delay you can't afford.
Generic templates don't survive audit
Auditors recognise boilerplate instantly. Documents need to reflect your specific fleet, routes, procedures, and CAA — not a generic operator.
Regulatory language is a craft
ICAO, EASA, and IATA each have precise documentary requirements. One wrong clause structure, and the document is sent back.
What we draft
Six document types. One practitioner team.
Every document is authored from scratch against your specific regulatory authority, fleet, and operation — not adapted from a template.
Aviation Security Programme (PSA / ASP)
Full security programme authored to your CAA's specific submission format — role structures, threat assessment, screening procedures, contingency protocols.
- Operator-specific threat and risk assessment
- Personnel and access control frameworks
- Contingency and incident response sections
- CAA submission-ready format
From $2,000 per document
Information Security Management Manual (ISMM)
PART-IS compliant ISMM covering asset identification, risk management, incident response, and supplier chain security — built for EASA submission.
- IS risk register and asset inventory
- Security controls and policy sections
- Incident classification and reporting procedures
- Continuous improvement framework
From $4,000 per document
Safety Management System (SMS) Manual
Full SMS manual aligned to ICAO Doc 9859 4th edition and IOSA ISM standards — structured to satisfy both CAA and IOSA auditors simultaneously.
- Safety policy and organisational structure
- Hazard identification and risk management
- Safety assurance and promotion sections
- IOSA ISM cross-reference mapping
From $3,500 per document
Dangerous Goods Manual (DGM)
Operator-specific DGM covering acceptance, handling, storage, and emergency procedures — aligned to current IATA DGR edition and your operation type.
- Cargo, passenger, and ramp procedures
- Hidden and undeclared DG response protocols
- Training programme integration references
- Compatibility and segregation tables
From $4,500 per document
CBTA Training Programme Design
Full competency-based training programme including evidence requirements, assessor guidance, and module templates — ready for CAA approval.
- Competency unit and element mapping
- Behavioural indicator frameworks per crew role
- Assessment criteria and evidence standards
- Integration with your existing TNA
From $4,000 per programme
Compliance Manager on Retainer
For operators without a full-time DG or security manager — ongoing regulatory authorship, CAA correspondence, and document maintenance on a monthly basis.
- Up to 20 hrs/month document work
- CAA query handling and correspondence
- Quarterly document review and updates
- Priority response for urgent findings
From $3,500 / month
Regulatory frameworks we write to
We know the standards. We write to their exact structure.
Every document cites, cross-references, and structures itself against the authoritative source — not a summary of it.
Aviation Security
Security standards and restricted guidance material for safeguarding civil aviation.
Safety Management
Safety Management Manual and IOSA ISM standards — the basis for SMS documentation.
Dangerous Goods
Current IATA Dangerous Goods Regulations governing air transport of hazmat.
Information Security
EU cybersecurity regulations for aviation organisations — ISMM required.
GOM / Airport Handling Manual
Ground operations documentation aligned to IATA Airport Handling Manual standards.
Compliance Manual / Quality Management System Manual
Compliance monitoring and quality management documentation for CAA approval.
How it works
From intake to CAA submission in four steps.
No open-ended retainers. A fixed scope, a fixed price, and a document you can submit.
Document brief call
We collect your CAA, fleet type, route network, and current document status. 60-minute call, no charge.
Day 1Scope and fixed quote
We send a written scope with deliverables, timeline, and a fixed price — no hourly billing, no surprises.
Days 2–3Drafting and review cycles
We draft the document. You review two rounds. We revise and incorporate your operational specifics at each pass.
2–6 weeksSubmission-ready delivery
You receive the final document in Word and PDF, formatted to your CAA's submission requirements, with a change log.
Final deliveryWhy Octans
Written by practitioners. Not consultants.
Our team holds active roles inside airlines and CAA-regulated environments. We write these documents for our own operations — and yours.
Countries of hands-on operations
Active experience across EASA, ICAO, and national CAA jurisdictions in Europe, CIS, and Asia.
Aviation training programmes built
Each programme maps to the same regulatory frameworks the documents reference.
Standard-based output
ICAO · IATA · EASA · ISO — every clause we write cites its authoritative source.
Template documents delivered
Every document is authored from scratch against your specific operation. We don't sell Word templates.
Our guarantee
If it comes back from the CAA, we fix it.
Every document comes with a 90-day revision guarantee. If your CAA issues findings against the document we authored, we address them at no additional cost.
- ✓ Fixed-price scopes — no hourly billing ever
- ✓ Two full revision rounds included in every engagement
- ✓ 90-day CAA finding guarantee — we fix it, no charge
- ✓ Delivered in editable Word format — you own the document
- ✓ NDA available on request — your procedures stay confidential
"We needed a PSA drafted and submitted to the CAA within six weeks. Octans delivered a document that reflected our actual operation, not a generic airline's. First submission. No findings."— Flight Operations Director, European CAT Operator
Common questions
Before you reach out.
Do you work with operators outside EU?
Yes. We draft documents for operators under any ICAO member state CAA. We've worked with operators across EASA, CIS, and Gulf state jurisdictions.
How long does it take to complete a document?
A PSA or ISMM typically takes 3–5 weeks from brief to final delivery. SMS manuals run 4–7 weeks. CBTA programmes can take 6–10 weeks depending on fleet size and role complexity.
We already have a draft. Can you review and fix it?
Yes. Document review and remediation is available as a separate engagement. We'll identify structural gaps, non-compliant clauses, and missing sections, and either advise or rewrite.
What do you need from us to start?
Your AOC or operating certificate, fleet type and configuration, route network summary, and any existing documentation or CAA correspondence. We'll do the rest.
Can you handle multiple documents under one contract?
Yes — and we recommend it. PSA, SMS, and DGM drafted together allows us to align cross-references and ensure consistency across your entire regulatory documentation set.
What's the payment structure?
50% upon scope agreement, 50% on final delivery. For retainer arrangements, monthly in advance. We invoice in USD and accept wire transfer.
Tell us which document you need.
We'll respond within one business day with a brief call request and a preliminary scope outline — at no charge.
Fixed scope · Fixed price · 90-day CAA guarantee